Blue Willow Builders, Inc.

• Obtain signed contract from owner
• Set up certificate of insurance - name owner and others if required as additional insured

• Set up meeting with estimator of job
• Set up bid list 
  
• Contact subcontractors
  
• Discuss bid results / bid comparisons
• Go over scope of work by trade

• Verify with architect that all construction documents are current and complete
• Order additional construction sets and distribute to the field and subcontractors
• Make sure that all construction documents are stamped "For Construction"
• If project is M/E/P Design Build, obtain drawings from each engineer and distribute to all parties

• Demo / Abatement Permit
• AQMD Notification
• Grading Permit
• Building Permit
• Public Works
• M.E.P. Permits - verify with subcontractors
• Obtain Business License from City
• Sanitation Department
• Zoning Fees for various agencies

• Contact City for special requirements (Zoning Requirements)
• Public Works
• Building & Safety
• Planning Department
• Cal-Trans
• Police Department
• Fire Department
• Health Department
• Certificate of Occupancy Requirements / Sign-Offs

• Draft Project Schedule with Superintendent
• Provide Superintendent Package, i.e. Permits, Construction Docs, Log Book, Project Contact Phone List, Sub list, City Agency Phone List, Safety materials, job postings, etc.
  

• Geotechnical Engineer - Review pricing and sign contract if requested by owner
• Structural Observation / Deputy Inspector - Review pricing and sign contract if requested by Owner
• Civil Engineer / Surveyor - Review pricing and sign contract if requested by Owner
• Architect
• Environmental Testing Agency
• Contact the bank to discuss special requirements and inspections

• Edison / DWP
• Local / City Water District / DWP
• Local Phone Company
• Gas Company
• Verify if Owner has contracts in place with the agencies mentioned above and fees have been paid
• Obtain Redline Drawings and Final Design Sets from each agency

• Sanitation
• Power
• Dumpsters
• Trailers
• Containers
• Phone
• Fencing / Canopies
• Traffic Control
• Water

• Power - Contact DIG ALERT
• Water
• Gas
• Phone

• Set Up Pre-Grading Meetings with the City
• Set Up Pre-Con Meeting with Owner, Tenant, Architect, Engineers etc.
• Discuss schedule, set up weekly meeting dates, safety meetings
• Provide sample of construction document forms such as RFI's, Submittals, Change Orders, Request For Change Orders, Memos, Delay Forms, etc.
• Discuss Billing Procedures / Bank Inspections
• Discuss project close out requirements
• Set Up meetings with MEP Subcontractors

• Trusses
• Mechanical Equipment
• Switch Gear
• Light Poles
• Doors & Hardware
• Use P.O.'s for all orders

• Set Up Job Folders / Project Three Ring Binders for project
• Set Up Job Cost Spreadsheet & Job Cost Report with Accounting
  
• Set Up Project on ProLog

• Send out Letters of Intent & begin Subcontracts; request Certificate of Insurance naming Blue Willow Builders, Inc., Owner, and others as required as additional insured
• Verify all Subcontractor's Contractors & Business Licenses
• Make a list of all Submittals & Shop Drawings required.  Submit a request for Submittal / Shop Drawing to the Sub and provide a date when they are required to complete the package.
  

• Formulate start date / substantial completion date
• Identify critical path
• Link activities by dependencies
• Formulate 3-week "look ahead" schedule and update weekly

• Review the billing / payment terms of the contract
• Set up billing format pursuant to the contract
• Monitor change orders and monthly completion percentages and bill accordingly
• Track conditional and unconditional releases

• Prepare for and attend weekly or bi-weekly site meetings
• Draft and distribute site meeting minutes  for review and comment
• Formulate a responsibility matrix
• Hold weekly site safety meetings
• Maintain critical path schedule
• Interface with building department officials